For HVAC & mechanical subcontractors
Closeout Signal
Get your closeout package accepted the first time.
We check your O&Ms, warranties, TAB, startup, training and record drawings against your spec — and show you what the GC is likely to kick back before you submit.
Free during the pilot (5 slots). $395/project after, one recheck included.
A few quick questions tell you if your project qualifies. Every finding cites the spec page and your document page.
Get a free checklist from your specAI-assisted document review with source-linked findings and targeted human review of unresolved exceptions.
Warranty duration mismatch
Project requirement
Specification · page 8
Requires a two (2) year equipment warranty.
Supplied evidence
Warranty · page 1
Supplies one (1) year of coverage.
Next action
Request a corrected certificate, or supporting coverage for the second year.
The problem
Kickbacks hold your retainage. Most are paperwork.
One wrong warranty date or a missing RTU manual can mean a rejected package, another resubmittal, and your retainage sitting with the GC for weeks. These are the gaps we catch:
The warranty says 1 year. The spec says 2.
The certificate is in the package, but it covers one year where the specification requires two.
Manuals for RTU-1 and RTU-2. Nothing for RTU-3.
The O&M binder covers two of the three rooftop units, and nobody notices the third.
Training happened. The sign-in sheet didn't make it in.
The signed attendance record never made it into the file.
Evidence in focus
A requirement.
The evidence.
A clear next step.
Each finding ordered by priority, with what we observed and a practical next action.
Requirement and supplied-document references
Source-linked evidence review
Uncertainty identified—not silently passed
Fictional Riverside Office HVAC specimen
Requirement checklist
Every supplied requirement line marked Found, Problem, Missing, or Couldn't confirm.
What you receive
What you get back: a punch list for your paperwork.
Ready-to-submit score
A plain-language overview of where the package stands, with counts of issues and clarification items.
Fix-first list
Each finding ordered by priority, with what we observed and a practical next action.
Requirement checklist
Every supplied requirement line marked Found, Problem, Missing, or Couldn't confirm.
Source references
Document name and page for the requirement and for the supplied file behind each finding.
Punch list you can hand to your coordinator
A CSV of findings with owner and status columns you can work through with your team.
Review coverage record
Which files were read, which needed OCR, and which items were escalated to human review.
How it works
Upload Friday. Fix Monday. Submit clean.
01
Upload requirements and documents
Supply the specification sections or closeout checklist that define the requirements, plus your package files.
02
Confirm scope and pay
We show the scope we can review and flag oversize packages before payment. $395 per project.
03
Receive results
Findings, checklist and downloads appear in your dashboard once the report is released. Check your dashboard — reports target 2 business days.
04
Recheck corrections
Send corrected documents once and we recheck them against the original findings.
Free pilot — 5 slots. Mechanical subs get a complimentary closeout review. $395 per project after the pilot.
Claim a pilot slotWhat we check
Document-level checks against supplied requirements.
We compare what your documents say against what your requirements ask for. We do not inspect the installation or certify code compliance.
O&M coverage and equipment references
Whether manuals appear to cover the equipment identified in your requirements and schedules.
Warranty duration, start dates and identifiers
Whether stated periods, commencement basis, project names and equipment tags line up with the requirement.
TAB report presence
Whether a testing, adjusting and balancing report appears in the supplied files for the required systems.
Startup and commissioning record presence
Whether startup reports and commissioning records appear present for the required scope.
Training documentation
Whether owner training records appear present with the details your requirements call for.
Record drawing presence and labels
Whether record drawings are present and labelled. We do not assess technical accuracy of the drawings.
Cross-document inconsistencies
Project names, equipment tags and revision identifiers that disagree between documents.
Don't take our word for it — read a real-format report.
See the sample reportPricing
Free for 5 pilot subs. Then $395 per project, one correction recheck included.
One commercial HVAC or mechanical project, one contractor package. Pilot volume assumptions are published openly so you can tell us where they are wrong.
- Scope
- One HVAC or mechanical project, one contractor package.
- Proposed volume
- Up to 75 files and 500 total pages, including requirements.
- Recheck
- Within 14 days, up to 20 files and 100 pages, addressing the original findings.
- Turnaround
- Two-business-day target after a complete, readable intake and payment.
- Oversize packages
- Identified before payment, never after.
Limits and timing are pilot assumptions we are validating, not guarantees.
Questions
Quick answers.
Do I need the spec?
Yes. A project-specific review needs your specification sections or closeout checklist. Without a supplied requirement source we cannot review against your project, and we will tell you so before payment.
Is a person involved?
AI does the first pass and cites every page. A person checks every report before it's released, and anything the AI can't resolve goes to a human reviewer.
What don't you do?
We check paper, not pipes. We compare your closeout documents to your spec and cite the page for every finding. We don't inspect the install, certify code compliance, or guarantee your GC accepts the package — we flag what's likely to be kicked back, before you submit. Full scope and limits
Check your package before the GC does.
Five quick questions tell you if your project fits the pilot.